In an effort to help your 2012 year-end process run smoothly, we have prepared a number of important resources that can be downloaded here. We strongly encourage you to download and use these resources to help you manage your year-end payroll process. Important resources available below include:

• Complete 2012 Year-End Packet and Checklist
• Year-End “To Do” Checklist
• PCS Holiday Processing Schedule
• 2013 Federal Reserve Dates
• Bonus/Unscheduled Payroll Request Form
• Exception Payroll Waiver Request From
• Millennium Software Tax Update Information

Complete 2012 Year-End Packet and Checklist
This will provide you with all of the forms, guidelines and checklists listed below for you to use in preparing for year-end.  For Clients that process via PCS Arizona, Click Here for your Year-End Packet.

Year-End “To Do” Checklist
Helpful “to do” checklist complete with fringe benefit guidelines, 3rd party sick reporting requirements and other important W-2 information will help guide you through the year process. For Clients that process via PCS Arizona, Click Here for your Year-End To Do Checklist.

PCS Holiday Processing Schedule
Important list of bank holidays and the days Payroll Control Systems will be closed. Includes critical payroll processing deadlines you will need to observe in order to ensure timely direct deposit for your employees.

2013 Federal Reserve Dates
List of all 2013 bank holidays or days observed by the Federal Reserve.

Bonus/Unscheduled Payroll Request Form
This form may be used to request a bonus or unscheduled payroll near year-end. All requests must be made in advance and completed prior to December 31st to ensure timely processing and tax depositing.

Exception Payroll Waiver Request From
This waiver must be signed and returned to PCS (along with the Bonus/Unscheduled Payroll Request Form) when a 2012 correction payroll needs to be processed after the 12/31/12 deadline.

Helpful Guides

Employee FAQ – How Do I Read My W-2?
This includes a number of commonly asked questions by employees about their W-2s.

Employer Guide – What If A W-2 Appears To Be Missing?
This provides employers with the steps they should take when an employee’s W-2 appears to be missing.

IMPORTANT!! IT IS CRUCIAL THAT YOU NOTIFY YOUR CLIENT ACCOUNT MANAGER OF ANY NEEDED ADJUSTMENTS FOR 2012 BEFORE YOU SUBMIT YOUR FINAL 2012 PAYROLL, TO AVOID ADDITIONAL PROCESSING CHARGES AND DELAYS.

Thank you for helping to make this year-end process run smoothly!

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